Running Outreach for Several Clients? Give Each Client Their Own Workspace

Short answer: Put each client in their own WarmySender workspace, send only from that client's domain and mailboxes, and do not connect the same mailbox in two workspaces. Campaigns, contacts, and mailbox health stay with the workspace they were created in, so one client's complaint does not rewrite another client's mailbox.

• If two clients currently share one workspace: move the second client's mailboxes, lists, and campaigns into a new workspace before the next send. Do not keep sending both from one pool.
• If Create Workspace is missing from the menu: the plan includes one workspace. The count is on the pricing page.
• If you expected a fresh contact allowance per client: you do not get one. Read the allowance section before you import.

Why Clients Have to Stay Separate

A mailbox builds a reputation from what it sends. If client A's campaign and client B's campaign leave from the same mailbox, a bad list on A is a bad day for B. The same is true of a domain. Inbox providers judge the domain and the mailbox, not your agency's brand name.

WarmySender stores mailboxes, campaigns, and contacts on a workspace. Mailbox health is stored on that mailbox. A health change on a mailbox in client A's workspace does not overwrite a mailbox that lives only in client B's workspace. That split is real only if you actually put them in different workspaces and send from different mailboxes.

Create One Workspace Per Client

1. Open the workspace menu in the sidebar.
2. Choose Create Workspace. The dialog asks for a name. The placeholder is a client name. Use the client's name.
3. The new workspace becomes the active one. Connect that client's mailboxes there, and only there.
4. Import that client's contacts into that workspace. Build that client's campaigns there.
5. Switch back from the same menu when you work on someone else. The menu shows the workspace you are in.

Create Workspace appears when the plan includes more than one workspace. If the menu does not show it, the plan includes one workspace. See pricing for the count on your plan. Do not work around a one-workspace plan by mixing clients in the single workspace.

Give Each Client Their Own Domain and Mailboxes

Buy and authenticate the domain in the client's name, connect those mailboxes inside that client's workspace, and warm those mailboxes before they carry a campaign. Warmup runs per mailbox. It does not transfer from one client's mailbox to another's.

Do not connect one mailbox in two workspaces. The product will not stop you from adding the same address twice, because uniqueness is inside a workspace. If you do it anyway, both workspaces are sending as the same mailbox, and the separation is gone.

A block or a complaint follows the domain and the mailbox that sent the mail. It does not retitle some other client's workspace. It also does not skip a mailbox you secretly shared.

What a New Workspace Does Not Copy

Contacts are one allowance for the whole account, shared by every workspace you own. A new workspace does not add a second allowance. Existing contacts are not deleted when you go over. New adds are refused until you are back inside the number. Count the clients' lists against that one allowance before you import the next one.

The same is true of the account's other shared allowances. Creating a workspace organizes the work. It does not multiply the plan.

What Separation Does Not Change

Separate workspaces do not raise a daily cap, a warmup ramp, or a sending window. Each mailbox still sends inside its own limits. If a client needs more volume, add mailboxes on that client's domain. Do not push one mailbox harder, and do not borrow another client's mailbox for the afternoon.

Separate workspaces also do not make a bad list safe. Verify each client's list in that workspace before the first send. Start with why warmup cannot fix a bad list.

Keep the Agent in That Client's Workspace

An agent connection works for the workspace you connected. Claude, ChatGPT, Cursor, Codex, OpenClaw, and Hermes Agent, or any agent that speaks MCP, can create and launch that client's campaigns in plain language. Open the client's workspace first, then connect the agent there. To work on another client, open that workspace and use its own connection.

The agent never sends a message itself and can never raise a limit. It writes the campaign and hands it to WarmySender's scheduler, which paces every email, LinkedIn, Instagram, and WhatsApp action. How agents run outreach.

See how WarmySender works.