Instagram Seats & Billing
The Instagram add-on is billed per seat — one seat per Instagram account you connect and run — and you choose how often you pay for it: monthly, yearly, or every 3 years. Add, adjust, or cancel seats any time from the Billing page. Each seat unlocks full outreach for one account: sequences, real-time inbox, and analytics, all inside the safe daily and hourly limits that protect the account.
Choosing how you pay for Instagram seats
You pick the Instagram add-on's billing term yourself on the Billing page, when you buy. It's a separate choice from your plan and from your other add-ons — your LinkedIn seats can sit on a different term to your Instagram seats, and either can differ from your plan.
- Monthly — $20/seat/month. The most flexible: change your seat count, or stop, any month.
- Yearly — $165/seat/year, charged once a year. That works out at $13.75/seat/month and saves you $75 per seat every year (31% off the monthly rate).
- Every 3 years — $288/seat for 3 years, charged once. That works out at $8/seat/month — 60% off the monthly rate, the biggest saving of the three.
Worked example — 2 seats (two Instagram accounts). On monthly you pay two lots of $20/seat/month every month. On yearly you pay two lots of $165/seat/year once, and nothing again until the same date next year. The longer the term, the lower the rate per seat — and the rate you start on is the rate those seats keep.
Why you can't choose a term longer than your plan's
Your add-on term can match your plan's term, or be shorter — never longer.
• On a monthly plan, add-on seats are billed monthly.
• On a yearly plan, you can pay for seats monthly or yearly.
• On a 3-year plan, you can pay for seats monthly, yearly, or every 3 years.
That's a guard rail, and it's there to protect you rather than to limit you. A seat only does anything while your plan is active: if the plan ends, connected Instagram accounts are set aside and campaigns pause. So seats prepaid for three years against a plan you can stop next month could sit paid-up long after there's a plan to use them with — and we'd rather not sell you that. If you want the longer commitment (and the lower rate) on your seats, move your plan to that term first on the Billing page; the longer add-on options open up straight away.
One renewal date, or two
- Same term as your plan — your seats ride along on the subscription you already have. One invoice, one renewal date, everything renews together.
- Shorter term than your plan — your seats become their own subscription with their own renewal date, so you'll see two dates and two invoices. Nothing about the seats themselves changes; you simply keep the shorter commitment on the add-on.
Seats you already have keep their term and their price: picking a term applies to the seats you're buying at that moment, and a new purchase never moves the ones you already own. To move existing seats onto a different term, email [email protected] with your account email and the term you'd like — it isn't self-serve yet, because it means unwinding part of a period you've already paid for. If you change your PLAN's billing term, any seats billed together with your plan move to the new term with it.
Which workspace a seat belongs to: a seat lives in the workspace you bought it in, so its account is available in that workspace. If you need the seat in a different workspace, you can move it from the Billing page — you don't have to buy a new one.
What you need first: an active paid WarmySender plan. Instagram is an add-on on top of your plan, available on any paid tier. If you're on the free tier, upgrade first, then add Instagram seats.
Add seats:
1) Go to Billing and find the Instagram add-on card.
2) Choose how many seats you want (one per account you plan to connect) and how often you'd like to pay for them — the terms your plan allows are the only ones shown.
3) Confirm — your seats are ready right away, and you can head to Instagram > Accounts to connect your account(s).
If you're adding seats to a plan you already pay for, the new seats are prorated so you only pay for the remaining part of the current billing period.
Add more later: need another account? Add another seat any time from the same Billing card — connect the new account once the seat is active.
Reduce or cancel seats: you can lower your seat count or cancel the Instagram add-on from the Billing page. Changes to reduce seats take effect at the end of your current billing period, so you keep the seats you've paid for until then — nothing is cut off mid-cycle. Your connected account and its conversation history remain visible; only new outreach stops when a seat is removed.
Which term should I pick? Monthly gives you the freedom to change your seat count, or stop, any month. A longer term locks in a lower rate per seat for the whole commitment. If you'd like to move seats you already have onto a longer term, email [email protected] — it isn't a self-serve switch yet.
Where to see live pricing: the Billing page and warmysender.com/pricing always show the current rates and any active offers — the live page is the source of truth if anything ever differs.
One bill, all channels: your Instagram seats appear on the same account billing as your plan and any LinkedIn seats, so everything's in one place.
Full guide: /documentation/instagram-seats-and-billing