Connect WarmySender to Zapier
Yes — WarmySender connects to Zapier without a branded app, using Zapier's generic modules. Three shapes:
- WarmySender → Zapier (events): 'Webhooks by Zapier' → Catch Hook receives every reply, bounce, accepted LinkedIn invite and more — the steps below.
- Zapier → WarmySender (actions): 'Webhooks by Zapier' → Custom Request calls the REST API. Add a header Authorization: Bearer ws_… (your API key from Settings → API Keys) and, for example, POST https://warmysender.com/api/v1/prospects with a JSON body containing email plus enrollInCampaignId to save a lead and enroll them in one step. Every call is in the API reference at /docs/integrations.
- AI agent: if your Zapier plan's agent can connect to an MCP server, point it at https://warmysender.com/mcp with the same key; otherwise let it call the REST API. Either way the agent never sends a message itself and can never raise a limit — the scheduler paces everything.
Included on every paid WarmySender plan, including the AppSumo lifetime tiers.
How It Works:
Zapier acts as a bridge between WarmySender webhooks and any app Zapier supports (HubSpot, Salesforce, Slack, Google Sheets, Airtable, Gmail, Notion, and thousands more).
Step-by-Step Setup:
Step 1: Create a Zap in Zapier
• Log in to zapier.com and click 'Create Zap'.
• For the trigger, choose 'Webhooks by Zapier'.
• Select trigger event: 'Catch Hook'.
• Zapier generates a unique webhook URL — copy it.
Step 2: Register the webhook in WarmySender
• Go to Settings > Webhooks > Create Webhook.
• Paste the Zapier webhook URL.
• Select which events to subscribe to (e.g., reply.received, email.clicked).
• Save the webhook.
Step 3: Send a test event
• Click 'Test' in WarmySender webhook settings.
• Go back to Zapier and click 'Test Trigger' — it should find the test event.
• Zapier will show you the payload structure.
Step 4: Add an action
Choose what happens when the event fires. Popular actions:
• HubSpot: Create/Update Contact
• Salesforce: Create Lead
• Google Sheets: Create Spreadsheet Row
• Slack: Send Channel Message
• Pipedrive: Create Person/Deal
• Gmail: Send Email (internal notification)
• Airtable: Create Record
• Notion: Create Database Item
Step 5: Map fields
Map WarmySender webhook fields to your action app:
• data.prospectEmail → Contact Email
• data.prospectId → External ID
• data.campaignId → Source Campaign
• type → Event Type
Step 6: Test and enable
Test the full Zap, then turn it on. Events from WarmySender will automatically trigger your action.
Popular Zap Recipes:
- Reply received → Create HubSpot deal + Notify Slack channel
- Email bounced → Update Google Sheet row + Remove from Mailchimp list
- Link clicked → Create Pipedrive activity + Send Slack DM to sales rep
- Prospect suppressed → Update Airtable record
Tips:
- Use Zapier's 'Filter' step to only trigger actions for specific campaign IDs or event types.
- Use 'Formatter' to transform data (dates, text) before sending to the destination app.
- Enable 'Autoreplay' so failed Zaps are automatically retried.
- Use multi-step Zaps to chain actions (e.g., create contact → create deal → send notification).